Senatus consultum ultimum concerning consular quaestors

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I. This Senatus consultum ultimum serves to ensure that the interaction between the Chief Financial Officer (CFO) of Nova Roma Inc and the consular quaestors is regulated and is issued under the authority granted to the Senate under Section V.B of the Constitution to exercise control over the aerarium (treasury) and to set financial policy.

II. In respect of the Constitutional duty of the quaestors to supervise the treasury, supervision shall be taken to mean to oversee the treasury, but not to be involved in the execution of financial transactions, not to have direct access to any of the bank or PayPal accounts of Nova Roma. Control of those accounts shall remain under the direct control and authority of the CFO.

III. In order that the consular quaestors can discharge their Constitutional functions the CFO shall post to the Senate list on a quarterly basis a summary of the financial health of Nova Roma, on the basis of information provided by the financial institutions holding the accounts, as are available to the CFO. This summary shall include a total of income received and a total of expenditures incurred, since the publication of the last quarterly summary. Further the summary shall show in respect of income and expenditure which of the Nova Roman budget categories they related to, if such a category exists.

IV. In the event the consular quaestor(s) has/have queries relating to such quarterly reports from the CFO, or in respect of other financial matters, or specific transactions, the method of resolving those queries shall be as follows:

A. The quaestor(s) shall prepare a specific and detailed list of the queries, and information required, and provide such to the consul they are assigned to.

B. The consul receiving the list at IV.A above shall review the same to determine relevance and need for those queries and information, thereby discharging his/her general duty of supervision. In ascertaining need the consul shall not permit queries that are superfluous, repetitive based on previous queries, or due to a volume of such which would overload the capacity of the CFO to deal with them efficiently.

C. The consul on approving the list shall post the same to the Senate list during a period of Informal Senate Discussion, and shall not post it during Formal Session when the Senate is meeting.

D. Upon receiving the list the CFO shall review the list and shall determine if in the opinion of the CFO the restrictions at IV.B above have been violated or ignored. If he/she believes IV.B restrictions have been so violated or ignored he shall communicate such reasons by posting such a reply to the Senate list.

E. The consul supervising the quaestor(s) may, if he/she still wishes to pursue the matter, place an item on the agenda of the next Senate Formal Session, in order that the Senate can adjudicate on the dispute and if necessary issue a Senatus consultum in the normal manner in order to give direction on the matter.

F. Matters relating to the collection of the Nova Roman Annual Tax do not lie within the scope of supervision of the aerarium (treasury) by the consular quaestors, and all details relating to such matters are under the direct control and authority of the CFO.

G. In respect of the publication of all quarterly reports, and the release of all information in response to inquiries concerning financial matters the CFO may redact information pertaining to the personal details of any citizen provided to the CFO, including details of specific financial transactions, in order to protect the privacy of that citizen, unless the CFO considers it necessary to release that information for resolving an issue or protecting Nova Roma. If such a release is considered necessary the CFO may elect only to release it during a Closed Session of the Senate.

H. The CFO shall not release any information which he/she considers would be of direct benefit to a Competing Organization, or to a known member of such an organization, or a known supporter of such an organization. The consul posting the list in these cases shall proceed if he/she wishes under the process at IV.E, and if the information is deemed confidential by the CFO shall only place such a matter before the Senate for debate during a Closed Session of the Senate.

I. It is the responsibility of the consul(s) to whom consular quaestor(s) are assigned to ensure that their communication with the CFO is only by means of routing such through him/her. No direct communication is permitted between the consular quaestor(s) and the CFO, unless so authorized by the CFO, in order to ensure that the Senate is fully informed, and that the communications are professional, not factional/political in nature and that the CFO is not subjected to unnecessary, abusive or voluminous requests that in the opinion of the CFO are such and which would overwhelm his ability to deal with them effectively. The CFO shall if he/she considers that this section has been violated communicate such concerns to the Senate during Informal Senate Discussion.

J. Any failure of the consul(s) to fulfill the requirements of this Senatus consultum ultimum, or try to negate or circumvent their duties assigned here shall be considered CONTEMPT OF THE SENATE as per the SENATUS CONSULTUM DE RATIONE SENATUS MMDCCLXV.

V. Upon enactment of this Senatus consultum ultimium:

A. The only lawful method of subsequently superseding, amending or repealing this Senatus consultum ultimum must be by way of a Senatus consultum ultimum, that must achieve an extraordinary majority before it can be enacted. Any other method or attempt shall be illegal and forbidden. The Princeps senatus may at his/her discretion replace the requirement above for an extraordinary majority with a requirement for a special majority, or a simple majority.

B. No other Senatus consultum ultimum shall be enacted where the proposed content of which conflicts, negates, overrides, limits or otherwise affects in a negative manner the contents and/or purposes of all or any part of this Senatus consultum ultimum, whether directly or indirectly other than by the method at specified at section V.A of this Senatus consultum ultimum.

VI. This Senatus consultum ultimum shall terminate on the 31st December 2022, unless it shall be terminated earlier under the process described at section V.A of this Senatus consultum ultimum.

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