Session December 2767

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Presiding Magistrate: Gaius Aemilius Crassus, Consul

Quorum:

Decius Iunius Palladius is on Leave - his Proxy is assigned to Lucius Cornelius Sulla Felix and therefore as per XI.J of the SENATUS CONSULTUM DE RATIONE SENATUS MMDCCLXV he is deemed present.

There are 21 voting members of the Senate giving a minimum quorum of 14 voting members.

21 voting members are present.

The quorum is achieved.

SCHEDULE:

00:00 AM Rome Time of pr. Non. Dec. 2767 AVC (December 4th 2014): Call to order. Debate period commences.

00:00 AM Rome Time of a.d. VIII Id. Dec. 2767 AVC (December 6th 2014): Recess of session.

00:00 AM Rome Time of a.d. VII Id. Dec. 2767 AVC (December 7th 2014): Restart of debate.

11:59 PM Rome Time of a.d. VI Id. Dec. 2767 AVC (December 8th 2014): Debate period ends.

00:00 AM Rome Time of a.d. V Id. Dec. 2767 AVC (December 9th 2014): Call to vote. Voting period commences.

11:59 PM Rome Time a.d. IV Id. Dec. 2767 AVC (December 10th 2014): Voting period ends.

11:59 PM Rome Time a.d. III Id. Dec. 2767 AVC (October 28th 2014): Call to close issued before this time.

AGENDA:

I- Senatus Consultum on the Budget for 2015 (Debate and vote).

II- Senatus Consultum on the Tax rate for 2015 (Debate and vote).

III- Senatus Consultum on the Increase Class fee (Debate and vote).

IV- Senatus Consultum on the Database migration bids (Debate and vote).

V- Senatus Consultum on Outreach into Second Life (Debate and vote).

VI- Senatus Consultum on Access to the Censorial Database (Debate and vote).

VII- Senatus Consultum on the Assignment of the Province of Activity to the Senior Consul for 2768 AVC (Debate and vote).

VIII- Senatus Consultum on the Assignment of the Province of Activity to the Junior Consul for 2768 AVC (Debate and vote).

IX- Senatus Consultum on the Process of Approval of Citizenship (Debate and vote).

X- Senatus Consultum on the Award of the Title Pater Patriae to Lucius Cornelius Sulla Felix (Debate and vote).

XI- Senatus Consultum on the Process of Dealing with Misinformation/Falsehoods in Citizenship Applications (Debate and vote)


ITEM I- SENATUS CONSULTUM ON THE BUDGET FOR 2015 Budget Webhosting: $200.00 Go Daddy Registerred Agent: $250.00 Ainsworth Annual Report: $40.00 State of Maine QuickBooks: $550.00 Quickbooks Office and Budget Supplies: $50.00 Mail Box Rental $75.00 Paypal Fees $50.00 Discretionary Consular Fund $250.00 Per Consul for a total of $500.00 Domain Renewal Costs $200.00 Total $1,915.00 Outsource Web Work per item IV Pending Amount


ITEM II- SENATUS CONSULTUM ON THE TAX RATE FOR 2015 Tax Proposal for 2015 2014 2015 Class I 38 38 Class II 32 32 Class III 22 22 Class IV 14 14 Class V 8 8 No Change Recommended this year due to the cost of the Outsource and QuickBooks Costs. In 2016 with the stablization of webhosting the taxes will decrease.


ITEM III- SENATUS CONSULTUM ON THE INCREASE CLASS FEE The fee to purchase up a class level in the Comitia Centuriata is set to $30.00 US.


Item IV- SENATUS CONSULTUM ON DATABASE AND SERVER MIGRATION The Senate, in recognition of the need to maintain access to and control of the corporation's information assets and technology services decides: I- The CIO may solicit bids for consulting services necessary to complete the migration. II- The Information Technology Task Force (ITTF) and the CIO will jointly evaluate all such bids. III- The ITTF is authorized to accept bids on behalf of the corporation for consulting services related to the migration if: a) Three or more bids for the work are received b) All such bids are based on the same requirements and information regarding the work to be performed. c) No bidder shall be given information that is unknown by or not provided to other bidders. d) No bidder shall be given special treatment or consideration withheld from other bidders. IV- The Senate authorizes the CFO of Nova Roma to make such monetary payments as are necessary to ensure a safe and thorough migration of data and services from the current server located in Sweden to a server located in the United States of America to the maximum amount of $3 000 US. V- Any amount above the stipulated in IV needs to be approved by a new Senatus Consultum. VI- This authorization shall last until the Senate decrees otherwise.


Item V- SENATUS CONSULTUM ON OUTREACH INTO SECOND LIFE 1. The Senate decrees that the electronic meeting place known as Second Life, operated by Linden Labs, is to be considered as a province of Nova Roma, within the boundaries of any location within Second Life that is under the joint care, custody, control by means of rental, be it from Linden Labs directly or from a third party owner/renter within Second Life, of Gnaeus Iulius Caesar and Titus Iulius Sabinus and which they have identified as a Nova Roman outreach area. 2. As such a province within the limits of any rental agreement for such area(s) the leges and other legal instruments of Nova Roma shall have effect within such an area(s). 3. In recognition of the importance of building lasting, productive links with influential members of Second Life who are not Nova Roman citizens, the Senate decrees that in respect of any area that falls under Section 1 above, that as a province it shall be administered collegiately by Gnaeus Iulius Caesar and Titus Iulius Sabinus, who shall each hold the position of governor and the title of proconsul of the collective whole of any such Section 1 area. Administration of sub-areas of the whole, or tasks, are at the collegiate discretion of Gnaeus Iulius Caesar and Titus Iulius Sabinus. 4. The length of the appointment of Gnaeus Iulius Caesar and Titus Iulius Sabinus shall be five years. On the anniversary of the enactment of this Senatus Consultum, they shall each be automatically prorogued in their positions as proconsuls of such area(s) for a further five years, unless one or both of them dies, or resigns their position or resigns their citizenship, or unless one or both are dismissed from such position by the Senate by means of a Senatus Consultum. Should one alone be removed or resign from such a position, this shall not affect the appointment of the other. 5. In addition to being considered a province of Nova Roma, such areas in Section 1 are deemed to be an official outreach project of Nova Roma, managed by Gnaeus Iulius Caesar and Titus Iulius Sabinus on behalf of Nova Roma, and eligible for such financial support and defrayment of costs as is deemed appropriate by the Senate Finance Committee.


Item VI- SENATUS CONSULTUM ON ACCESS TO THE CENSORIAL DATABASE 1. The Senate decrees that access to the censorial database, as a corporate asset of Nova Roma Inc., is restricted to those Nova Roman citizens who have been specifically approved by the Senate. 2. Only Nova Roman citizens may have authorised access, by the means laid out below, to the censorial database. 3. The Censors and any person who is a Director of the Corporation and who has been authorised by the Censors or by another Senatus Consultum, are not subject to the approval process laid forth in this Senatus Consultum. 4. The method of approval shall be by means of Senatus Consultum enacted by a simple majority, where each such individual shall have their full Nova Roman name specified. 5. Such access as granted at Section 4 shall only be valid for one year and at the expiry of that year a further Senatus Consultum must be obtained. All censorial database passwords must be revoked upon such expiry and only re-issued when the Senate approves another year of access for such a person. 6. The Censors shall not authorise any person to have access to the censorial database by any means until such time as the Senate has approved that person’s access. 7. The Webmaster/CIO or other person performing such a role that involves issuing passwords for the purpose of access to the censorial database shall not issue such a password to a person not authorised by the Senate as above.

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