Formula for Annual Reports

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COMMENTARII RES PVBLICA

A Quarterly/Annual Report for Nova Roma Organizations (Units)

Name of Provincia_________________________________________________________
Name of Regio_____________________________________________________________
Name of Reporting Official________________________________________________
Title of Reporting Official_______________________________________________

Quarter Reporting on:

Year: ________AUC/________CE

___January 1-March 31 (Report due on April 30)
___April 1-June 31 (Report due on July 31)
___July 1-September 31 (Report due on October 31)
___October 1-December 31 (Report due on January 31)
___Annual Report (Report due on January 31, following year)

___Please check here if information below is new and needs to be updated in our records

Report Submitted to: ___Regional Prefect ___Propraetor ___Senate ___Consuls ___Censors ___Quaestors
___Other:_____________________________________________________________

Note: Please attach copies of newspaper articles and any other information regarding your past and upcoming activities. A COPY OF THIS QUARTERLY REPORT SHOULD BE KEPT ON FILE BY YOUR ORGANIZATION AND A COPY FORWARDED TO THE NEXT PERSON IN YOUR ORGANIZATIONAL HIERARCHY AS NEEDED OR REQUIRED.

I. Administrative Report

UNIT ROMAN NAME___________________________________________________________
Example: Oppidum Volaesium

~IF MILITARY UNIT, UNIT DESIGNATION_______________________________________
Example: Cent III, Coh II, Legio V Alaudae

~IF EGRESSUS CLUB, SCHOOL NAME____________________________________________

UNIT TYPE: (Choose ONE)

Governmental: ___Regio HQ (Praetensio) ___Provincia HQ (Praetorium)

Civilian: ___Egressus Club (2+ Members; Collegiate-Based Only) ___Oppidum (5-34 Members) ___Municipium (35+ Members)

Military: ___Vexillatio (3-8 Members) ___Praesidium (9+ Members)

Other (specify):__________________________________________________________

UNIT ADDRESS:

Street Address____________________________________________________________

City________________________________ State_____ Zip Code__________________

UNIT E-MAIL ADDRESS_______________________________________________________

UNIT WEBSITE ADDRESS______________________________________________________

OFFICERS:

President_______________________________ Email____________________________
Secretary_______________________________ Email____________________________
Treasurer_______________________________ Email____________________________
Advisor (EC Only)_______________________ Email____________________________

II. Operations Report

________Number of Assiduii Citizens

________Number of Capite Censi Citizens

________Number of Socii Members

________Number of New Citizens/Members since last report

________Number of Dropped Citizens/Members since last report

Events Held or Attended:

Date_______________________
Event_____________________________ Location_______________________________
Activities________________________________________________________________
__________________________________________________________________________
Members Attending________ New Members Recruited________

Date_______________________
Event_____________________________ Location_______________________________
Activities________________________________________________________________
__________________________________________________________________________
Members Attending________ New Members Recruited________

Date_______________________
Event_____________________________ Location_______________________________
Activities________________________________________________________________
__________________________________________________________________________
Members Attending________ New Members Recruited________

List and describe your short-term goals and plans for any upcoming activities (One Year):
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

List and describe unit accomplishments to date:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

List and describe recommendations for future action:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

Indicate any specific unit issues on which you would like higher input:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

III. Financial Report

Does the Unit have a Bank Account: ____YES ____NO

If YES, Who is the responsible party? Name_________________________________ email_______________________________

    $__________ Beginning Bank Account Balance on 1st day of reporting quarter

INCOME

$__________Income: Local Dues/Membership Fees
$__________Income: Citizen Taxes (forwarded to Propraetor)
$__________Income: Macellum Sales (online)
$__________Income: Macellum Sales (events)
$__________Income: Donations
$__________Income:____________________________________________
$__________Income:____________________________________________
$__________Income:____________________________________________

    $__________ PLUS: Income Total

EXPENSES

$__________Expense:___________________________________________
$__________Expense:___________________________________________
$__________Expense:___________________________________________
$__________Expense:___________________________________________
$__________Expense:___________________________________________
$__________Expense:___________________________________________
$__________Expense:___________________________________________
$__________Expense:___________________________________________
$__________Expense:___________________________________________
$__________Expense:___________________________________________

    $__________ LESS: Expenses Total

EQUALS=

    $__________ Profit or (Loss) for Quarter