Senatus consultum on conflicts of interest

SENATUS CONSULTUM ON CONFLICTS OF INTEREST

I. The Senate, recognizing the need to prevent conflicts of interest arising for members of the Senate, enacts the following.

II. If a member of the Senate of Nova Roma shall be found, or reasonably suspected, to be at the same time a member of any Board of Directors, Senate, or any organizational body that serves the same or similar purpose of control and/or direction as a Board of Directors or Senate, of an organization that the Senate has deemed by any Senatus consultum to be a competing organization, then he/she shall be in contempt of the Senate for such a conflict of interest and the princeps senatus shall proceed to deal with the matter by way of the process at section IX of the SENATUS CONSULTUM DE RATIONE SENATUS MMDCCLXV.

III. The CFO shall:

A. Refund the full amount of the tax paid, whether by the member of the Senate or by another on his/her behalf, for the tax year in which it is discovered that the member of the Senate was in such a conflict of interest at II.

B. The CFO shall refund it to the member of the Senate, or if paid by another and that other person can be identified then to him/her.

C. 15 days after the member of the Senate is found to be in a conflict of interest and if the conflict of interest still exists, then the CFO must refund the tax.

D. Under 15 days the decision whether to refund the tax shall be at the discretion of the CFO, based on advice from the princeps senatus as to whether the conflict of interest is likely to still exist by the 15th day.

IV. The CFO shall notify the Senate list when such a refund has been issued, and the censors shall then immediately endorse the censorial records for the member of the Senate that he/she is capite censi. It is not necessary for the CFO to prove that funds have been deposited in the account of, and/or accepted by, the person to whom they are refunded but just that the refund has been issued. In the event that the refund cannot be issued via PayPal then the CFO will issue a cheque, or purchase a US Postal Money Order, and mail them to the mailing address for member of the Senate as recorded on the censorial database. Additionally issuing the refund by services such as Western Union, if the CFO deems suitable, shall be proof that the refund has been issued.

V. For the purposes of III.D of the Lex Apula de assiduis et capite censis the refund of taxes at III of this Senatus consultum shall be deemed to be a non-payment of taxes by the member of the Senate, and the censors must, immediately after recording the status of capite censi at IV of this Senatus consultum:

A. Revoke the member of the Senate’s membership of the Senate as per III.D of the Lex Apula de assiduis et capite censis.

B. Remove that member of the Senate from the Senate list as per XII.C.2 of the SENATUS CONSULTUM DE RATIONE SENATUS MMDCCLXV.

C. Notify the Senate list of the completion of V.A and V.B.

VI. Should the member of the Senate also be a voting member of the Senate then the CFO shall immediately after V.C remove him/her from the list of directors of Nova Roma Inc.

VII. The CFO shall not accept any subsequent payments of tax by or on behalf of that now former member of the Senate until the conflict of interest has been removed by proven resignation from the Board of Directors, Senate, or any organizational body that serves the same or similar purpose of control and/or direction as a Board of Directors or Senate, of the competing organization.

VIII. In the event of a failure of the princeps senatus, CFO or censors to execute the requirements placed on them by this Senatus consultum, then that failure shall be deemed to be contempt of the Senate and shall be dealt with according to the process at section IX of the SENATUS CONSULTUM DE RATIONE SENATUS MMDCCLXV.

IX. The definitions provided at section I DEFINITIONS of the Senatus consultum de ratione senatus MMDCCLXV shall be applicable to deriving meaning of a word or phrase included in this Senatus consultum that also appears in that list of definitions.

X. The princeps senatus shall be the final authority on determining the meaning of any part of this Senatus consultum where such meaning is unclear to any member of the Senate, and/or to arbitrate in any dispute between members of the Senate over such meaning.

XI. Upon enactment of this Senatus consultum:

A. The only lawful method of subsequently superseding, amending or repealing this Senatus consultum must be by way of a Senatus consultum that must achieve an extraordinary majority before it can be enacted. Any other method or attempt shall be illegal and forbidden.

B. No other Senatus consultum shall be enacted where the proposed content of which conflicts, negates, overrides, limits or otherwise affects in a negative manner the contents and/or purposes of all or any part of this Senatus consultum, whether directly or indirectly other than by the method at specified at XI.A of this Senatus consultum.