Session December 2770

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Contents



Presiding Magistrate

Lucius Cornelius Sulla Felix, Princeps Senatus

Quorum

The Senate of Nova Roma currently has 17 members, all of whom are senators with full rights. Decius Iunius Palladius Invictus is on Leave - his Proxy is assigned to Lucius Cornelius Sulla Felix - therefore, as per XI.J of the SENATUS CONSULTUM DE RATIONE SENATUS MMDCCLXV, he is deemed present.

Thus, there are 17 voting members of the Senate giving a minimum quorum of 12 voting members. With 17 voting members present the quorum is achieved.

Schedule

09:00 AM Arizona Time of a.d. XII Kal. Ian. 2770 AVC (21 December 2017) Call to order. Debate period commences.
09:00 AM Arizona Time of pr. Kal. Ian. 2770 AVC (31 December 2017) Debate period ends.
09:00 AM Arizona Time of Kal. Ian. 2771 AVC (01 January 2018) Call to vote. Voting period commences.
09:00 AM Arizona Time of Non. Ian. 2771 AVC (05 January 2018) Voting period ends.
09:00 AM Arizona Time of a.d. VIII Id. Ian. 2771 AVC (06 January 2018) Call to close issued before this time.



Agenda

I Budget for FY 2018
II Tax Rate for FY 2018
III Class Upgrade Fee for FY 2018
IV.A Election Procedure SCU from Caesar
IV.B Election Procedure SC from Caninus
V Revised SCs on dealing with Capti Censi to Assidui



List of Senators who voted in this session

The following 14 senators cast votes in time during this formal session of the Senate. Their initials and full names are listed below in alphabetical order by nomen:

Initials Name
PACP P. Annaeus Constantinus Placidus
MCGG M. Cornelius Gualterus Graecus
LCSF L. Cornelius Sulla Felix, Acting Princeps Senatus
StaCVIA Sta. Cornelia Valeriana Iuliana Aeternia
QFM Q. Fabius Maximus
CnIC Cn. Iulius Caesar
DeIPI De. Iunius Palladius Invictus, Princeps Senatus (on leave)
TIS T. Iulius Sabinus
CMCV C. Maria Caeca
CPD C. Petronius Dexter
MPC M. Pompeius Caninus
QSP Q. Suetonius Paulinus
CTVG C. Tullius Valerianus Germanicus
PUSV P. Ullerius Stephanus Venator



Item I - Budget for FY 2018

Proposal

SENATUS CONSULTUM ON THE BUDGET FOR FINANCIAL YEAR 2018


Budget Item Amount Description
Webhosting $ 280.00 HostGator
Webhosting $ 500.00 Sweden transition
Registerred Agent $ 250.00 Ainsworth
Annual Report $ 40.00 State of Maine
QuickBooks $ 575.00 Quickbooks
Office and Budget Supplies $ 50.00
Mail Box Rental $ 75.00 Not purchased so far - using my residence
Paypal Fees $ 50.00
Discretionary Consular Fund $ 300.00 $150 per Consul
Domain Renewal Fees $ 200.00
Marketing $ 500.00
Attorney Fees $ 3,000.00
Reimburse prior reserve $ 500.00
_________
Total $ 6,320.00


Result

Vote Result
Uti rogas 11
Antiquo 3
Abstineo 0
Passed


Individual votes

Initials Vote Comments
DeIPI Uti rogas
LCSF Uti rogas
CnIC Uti rogas
TIS Uti rogas
PACP Antiquo
QFM Uti rogas
PUSV Uti rogas
StaCVIA Uti rogas
CTVG Antiquo
MPC Uti rogas
MCGG Uti rogas
CPD Antiquo
CMCV Uti rogas
QSP Uti rogas



Item II - Tax Rate for FY 2018

Proposal

SENATUS CONSULTUM ON THE TAX RATE FOR FINANCIAL YEAR 2018


Class Amount Last Year
Class I $ 48.00 Was $48.00
Class II $ 43.00 Was $42.00
Class III $ 35.00 Was $33.00
Class IV $ 26.00 Was $24.00
Class V $ 19.00 Was $17.00


Result

Vote Result
Uti rogas 10
Antiquo 4
Abstineo 0
Passed


Individual votes

Initials Vote Comments
DeIPI Uti rogas
LCSF Uti rogas
CnIC Uti rogas
TIS Uti rogas
PACP Antiquo
QFM Uti rogas
PUSV Uti rogas "The increase is in line with other groups to which I belong as an adjustment to take reasonable increases in expenditures and reserves in mind."
StaCVIA Uti rogas
CTVG Antiquo
MPC Antiquo "As no financial reports have been published, I cannot vote in favor of a tax increase."
MCGG Uti rogas
CPD Antiquo
CMCV Uti rogas
QSP Uti rogas



Item III - Class Upgrade Fee for FY 2018

Proposal

SENATUS CONSULTUM ON CLASS UPGRADE FEE FOR FINANCIAL YEAR 2018
Set at $500.00


Result

Vote Result
Uti rogas 11
Antiquo 3
Abstineo 0
Passed


Individual votes

Initials Vote Comments
DeIPI Uti rogas
LCSF Uti rogas
CnIC Uti rogas
TIS Uti rogas
PACP Antiquo
QFM Uti rogas
PUSV Uti rogas
StaCVIA Uti rogas
CTVG Antiquo
MPC Uti rogas
MCGG Uti rogas
CPD Antiquo
CMCV Uti rogas
QSP Uti rogas



Item IV.A - Election Procedure SCU from Caesar

Proposal

SENATUS CONSULTUM ULTIMUM ON ELECTORAL PROCESS TO BE USED IN THE COMITIA CENTURIATA
A. This Senatus Consultum Ultimum (SCU) is issued under the authority vested in the Senate of Nova Roma (Nova Roma Inc.) pursuant to the Nova Roman Constitution section V.E. and takes effect immediately upon being enacted by the Senate of Nova Roma.
B. All leges concerning the process of elections within the Comitia Centuriata are suspended for the duration of the life of this SCU, including but not limited to the Lex Cornelia de ratione comitiorum centuriatorum.
C. Rules on the elections in the Comitia Centuriata:
1. When the total number of Senators and those enrolled in the Ordo Equester exceeds the amount shown that cell then the number of centuries increases. The active column advances one to the right. That column then becomes the one with the current totals of centuries per class.

ComitiaCenturiataGrid.png

2. All centuries increase as the number of Senators and Ordo Equester members increase
3. The CP level in the lex of 220 for membership of the Ordo Equester is retained as a membership qualification, but bears no further relevance once a citizen is addmitted to the Ordo
4. All non-assidui are allocated to the Capite censi century. Neither CP, or Senate or Ordo Equester membership held shall not affect that placement. Citizens must be assidui to be allocated to their correct class.
5. Assidui senators and assidui members of the Ordo Equester are allocated to the centuries shown in the active operating column (based on total of Senate and Ordo individuals - see 1 above) with one member (whether Senatorial or Ordo Equester to each century available).
6. The centuries shown in the active column are the maximum number available for allocation
7. Non-senatorial or Ordo Equester assudi citizens are first divided up into classes 1 - 5 inclusive based on their CP.
8. Each of the citizens in 7 above are ranked in their respective classes, with the citizen with highest CP in that class first. Where one or more citizens have the same CP, they will be ranked by the order of joining with the citizen with longest service first, and then decreasing in join date order.
9. If citizens have joined on the same day at 8 above then the oldest in age shall be placed first. If those citizens were born on the same day a coin toss shall decide who goes first.
10. The active total of centuries are now numbered with the number for the Senate and Ordo being numbered 1 to whatever the number shown for the Senate/Ordo is. In column D for example, they would be numbered 1 -24.
11. Class 1 has its centuries numbered by starting with the next century number sequentially after the last Senate/Ordo century, in the case of column D it would start with 25, then 26, 27, 28, 29 and 30. (there being 6 centuries for Class 1 in this column)
12. The number of voters in the first century of a class must be 1 greater than the last century in the class above it.
13. Within a class each century must have the same number of voters as, or less than, the century lower than it
14. After allocation the number of filled centuries must not exceed the maximum available for that class in the active column.
15. Where the number of citizens in a higher numbered class is greater than or the same as than the last century in the class above then enough citizens in that previous class shall be moved to the higher numbered class until the amended total is 1 greater in the higher numbered class
16. If a citizen paid for an upgrade in class they shall be refunded the money they paid for a class upgrade if as a result of 15 above they move to a higher class again.
17. Before Senators, or members of the Ordo Equester, can be appointed the minimum number of assidui citizens for that active column must have been reached. If it has not been reached, then regardless of the numbers eligible the active band shall not move to the right.
18. Where there are more potential Senators and Ordo members combined than centuries available, but not enough assidui citizens to move the active column to the right, then the Senators shall take precedence and in order of seniority.(office held, then by year of election, then length of citizenship, then age)
19. Potential Senators for appointment shall be ordered first by office held (senior first), then if necessary by year of election, then citizen number, then by age, then if all that fails by coin toss)
20. Class 5 must always be comprised of 2 centuries, to be greater than the Capite censi century. Citizen shall be adjusted between Classes 1 -4 to ensure that the number in the Capite censi is always 1 more than in the last century in Class 5 (very, very rare)
21. Any situation that is not covered by these rules, and which would result in one of these rules being violated shall be decided by the Censors, keeping as much as they can to the spirit of these rules.
D. Notes for guidance - principles used:
1 The Senate and Ordo Equester members as those who have "shown the greatest commitment to Nova Roma" have the centuries weighted accordingly as per the bylaws.
2. The class and century point divisions as per the lex are maintained, except for the removal of the Ordo Equester as a separate block of centuries, and for the setting of Class 5 minimum CP at 1 now.
3. Only members of Capite censi are non-assidui citizens, regardless of status, position etc.
4. The number of assidui citizens as the determing factor for growth in the centuries is removed, to accommodate the maintance of the Senate/Ordo advantage as they grow.
5. Classes 1 - 5 maintain the principle of always the higher class has less centuries, therefore maintaining the principle that as you go into a lower numbered class, from 4 to 3 for example, then once in 3 your vote counts for more as there are less people allocated to a century.
6. The rotational method of allocation to available centuries, low to high, high to low and so, maintains the principle that those with higher CP still potentially fall into centuries with less members the lower the century number.
7. The last column, where Senators and ordo members combined equal 102 (or more) has the remaining availble centuries to make 193 spread between Class 1 to 5..
8. The increment of Senators and Ordo is by 6.. The rationale is that every normal year a maximum of 6 can be added (2 praetors, 2, consuls, 1 censor/1 Ordo). If the Ordo grows faster then it will push the total up too.
9. The Lex Popillia senatoria 15% threshold is utilized, keeping to the spirit of keeping the Senate proportionate to citizens. Ex-magistrates awaiting appointment to the Senate can attend and listen, and if permitted by the Presiding Magistrate speak, but shall not vote as per their not being classed as Senators under the Constitution/Bylaws.
E. The administration of this electoral process, including the methodology of resolution of any unforeseen issues not covered in the SCU that arise from its operation, shall be as determined under any subsequent SCU issued for the purpose of determining the roles and staffing of the electoral team members. Such an SCU may not exceed such a scope and limit, and must not alter the content, intent and purpose of this SCU. Nothing in this SCU shall empower any person in the course of the administration of this SCU, including resolution of unforeseen issues, to negatively impact or reduce in any way the provisions laid out here.
F. Upon enactment of this Senatus consultum:
A. The only lawful method of subsequently superseding, amending or repealing this Senatus Consultum must be by way of a Senatus Consultum, or Senatus Consultum Ultimum, that must achieve an extraordinary majority before it can be enacted. Any other method or attempt shall be illegal and forbidden.
B. No other Senatus Consultum or Senatus Consultum Ultimum shall be enacted where the proposed content of which conflicts, negates, overrides, limits or otherwise affects in a negative manner the contents and/or purposes of all or any part of this Senatus Consultum Ultimum, whether directly or indirectly other than by the method at specified at section F.A. of this Senatus Consultum Ultimum.
G. This Senatus Consultum Ultimum shall terminate on the 31st December 2022, unless it shall be terminated earlier under the process described at section F.A. of this Senatus Consultum Ultimum.



Result

Vote Result
Uti rogas 10
Antiquo 4
Abstineo 0
Passed


Individual votes

Initials Vote Comments
DeIPI Uti rogas
LCSF Uti rogas
CnIC Uti rogas
TIS Uti rogas
PACP Antiquo
QFM Uti rogas
PUSV Uti rogas
StaCVIA Uti rogas
CTVG Antiquo
MPC Antiquo "This election procedure will not ease concerns and suspicions held by many, if not most, citizens regarding the legitimacy and fairness of elections."
MCGG Uti rogas
CPD Antiquo
CMCV Uti rogas
QSP Uti rogas



Item IV.B - Election Procedure SC from Caninus

Proposal

SENATUS CONSULTUM ON ELECTORAL PROCESS TO BE USED IN THE COMITIA CENTURIATA (Failed)


1. The CFO shall open a special tax payment period. During this period, all citizens who were registered with the censores prior to July 1, 2015, shall be allowed to pay their calendar year 2018 taxes without late fees or penalties to enter assiduus status immediately and remain in assiduus status for the remainder of the calendar year 2018. The period for making these payments shall be at least 30 days.
2. The CFO shall produce a list of all assidui citizens, sorted by census points, nomen, cognomen (including agnomen, if any), and praenomen, at the close of this special tax period and also post the list on the Nova Roma Main List. The CIO shall post this list of all assidui citizens in the Nova Roma Wiki. Elections shall not begin until at least 14 days following the posting of this list of taxpayers to allow citizens time to review the list and report any errors or omissions.
3. The CFO and CIO shall assign citizens to tribes for the comitia plebis tributa and comitia populi tributa in accordance with applicable Nova Roma leges.
4. The CFO and CIO shall assign tax paying citizens to Classes 1 through 5 for the comitia centuriata using the sorted list of all assidui published by the CFO. If the total number of assidui is not evenly divisible by five, the CFO and CIO shall place one, two, three, or four less citizens in Class 1, as needed, to ensure Classes 2, 3, 4, and 5 have equal numbers of citizens. The CFO and CIO shall assign all equites to Century 1. The CFO and CIO shall then spread the assignment of all remaining taxpayers to Classes 1 through 5, so they are spread equally across the five classes, except as needed to accommodate a total number of assidui citizens not evenly divisible by five. The CFO and CIO shall also ensure assidui citizens, except equites, are assigned to classes in descending census point rank so those assidui citizens who have earned the highest number of census points are in Class 1 and those with the lowest census points are in Class 5.
5. The citizens in the list of assidui assigned to Class 1 will be assigned to centuries in such a way that there will be three citizens per century and the citizens with the highest census points will be in Century 2. Citizens assigned to Class 1 will be assigned in decreasing order of census points to higher numbered centuries until all citizens assigned to Class 1 have been assigned a century in Class 1. As stated in paragraph 4, above, all equites will be in Century 1 and they will be the only citizens in Century 1. In the event the total remaining number of citizens assigned to Class 1 is not evenly divisible by three, Centuries 2 and 3 may be adjusted to hold two or three citizens, with two citizens assigned to the lowest numbered centuries, to allow the citizens with the highest census points to have a more favorable voting position.
6. The citizens in the list of assidui assigned to Class 2 will be assigned to centuries in such a way that there will be four citizens per century and the citizens with the highest census points will be in the first century following the end of Class 1. Citizens assigned to Class 2 will be assigned in decreasing order of census points to higher numbered centuries until all citizens assigned to Class 2 have been assigned a century in Class 2. In the event the total number of citizens assigned to Class 2 is not evenly divisible by four, the first three centuries in Class 2 may be adjusted to hold three or four citizens, with three citizens assigned to the lowest numbered centuries, to allow the citizens with the highest census points to have a more favorable voting position.
7. The citizens in the list of assidui assigned to Class 3 will be assigned to centuries in such a way that there will be five citizens per century and the citizens with the highest census points will be in the first century following the end of Class 2. Citizens assigned to Class 3 will be assigned in decreasing order of census points to higher numbered centuries until all citizens assigned to Class 3 have been assigned a century in Class 3. In the event the total number of citizens assigned to Class 3 is not evenly divisible by five, the first four centuries in Class 3 may be adjusted to hold four or five citizens, with four citizens assigned to the lowest numbered centuries, to allow the citizens with the highest census points to have a more favorable voting position.
8. The citizens in the list of assidui assigned to Class 4 will be assigned to centuries in such a way that there will be six citizens per century and the citizens with the highest census points will be in the first century following the end of Class 3. Citizens assigned to Class 4 will be assigned in decreasing order of census points to higher numbered centuries until all citizens assigned to Class 4 have been assigned a century in Class 4. In the event the total number of citizens assigned to Class 4 is not evenly divisible by six, the first five centuries in Class 4 may be adjusted to hold five or six citizens, with five citizens assigned to the lowest numbered centuries, to allow the citizens with the highest census points to have a more favorable voting position.
9. The citizens in the list of assidui assigned to Class 5 will be assigned to centuries in such a way that there will be seven citizens per century and the citizens with the highest census points will be in the first century following the end of Class 4. Citizens assigned to Class 5 will be assigned in decreasing order of census points to higher numbered centuries until all citizens assigned to Class 5 have been assigned a century in Class 5. In the event the total number of citizens assigned to Class 5 is not evenly divisible by seven, the first six centuries in Class 5 may be adjusted to hold six or seven citizens, with six citizens assigned to the lowest numbered centuries, to allow the citizens with the highest census points to have a more favorable voting position.
10. The citizens whose names do not appear in the list of assidui produced by the CFO at paragraph two, above, shall be assigned by the CFO and CIO to a single century with the number immediately following the last century in Class 5.
11. The CIO shall publish the final, full list of citizens with their Class, Century, and Tribe assignments on the Wiki. Elections shall not begin until at least 10 days following the posting of the Class and Century assignments on the Wiki.
12. The Nova Roma Senate shall determine the time and date of the elections in accordance with applicable Nova Roma leges; however, the first day of contio for election in the comitia centuriata must be within 90 days of the adoption of these provisions by the Senate. The first day of contio for the comitia plebis tributa and comitia populi tributa shall also be within 90 days of the adoption of these provision by the Senate; however, the timing of the elections in these comitia need not coincide with the comitia centuriata - the elections in these comitia may have differing schedules. The Nova Roma Senate shall determine who, from among the members of the Senate, shall serve as election officials. Additionally, the Nova Roma Senate shall not make any adjustments or changes to the assignment of citizens to centuries or tribes as published in the Nova Roma Wiki (see paragraph 11, above).


Result

Vote Result
Uti rogas 4
Antiquo 9
Abstineo 1
Failed


Individual votes

Initials Vote Comments
DeIPI Antiquo "Only due to the hard deadline of an election, without regard to the outstanding issues between the litigants/separatists et al."
LCSF Antiquo "Only due to the hard deadline of an election, without regard to the outstanding issues between the litigants/separatists et al."
CnIC Antiquo
TIS Antiquo
PACP Uti rogas
QFM Antiquo
PUSV Abstineo "points to ponder here, and perhaps integrate..."
StaCVIA Antiquo "Only due to the hard deadline of an election, without regard to the outstanding issues between the litigants/separatists et al."
CTVG Uti rogas
MPC Uti rogas "This procedure for elections will ease concerns regarding the fairness of Nova Roma elections."
MCGG Antiquo
CPD Uti rogas
CMCV Antiquo
QSP Antiquo



Item V - Revised SCs on dealing with Capti Censi to Assidui

Proposal

SENATUS CONSULTUM ON AMENDMENT TO THE SENATUS CONSULTUM ON THE PROCESS FOR ASSESSING THE ANNUAL TAX FOR NEW OR RETURNING CITIZENS
I. The SENATUS CONSULTUM ON THE PROCESS FOR ASSESSING THE ANNUAL TAX FOR NEW OR RETURNING CITIZENS shall be amended as follows:
A. Section II shall be replaced by the following wording: "The process for granting assidui status to a person who previously resigned Nova Roman citizenship and who now wishes to rejoin Nova Roma with assidui status shall be the same as the process in the SENATUS CONSULTUM ON THE PROCESS FOR CONVERTING CAPITE CENSI CITIZENS TO ASSIDUI CITIZENS."


SENATUS CONSULTUM ON AMENDMENT TO THE SENATUS CONSULTUM ON THE PROCESS FOR CONVERTING CAPITE CENSI CITIZENS TO ASSIDUI CITIZENS
I. The SENATUS CONSULTUM ON THE PROCESS FOR CONVERTING CAPITE CENSI CITIZENS TO ASSIDUI CITIZENS shall be amended as follows:
A. Section I shall be replaced by the following wording: "If a citizen who is classed as Capite censi, or a person who previously resigned Nova Roman citizenship and who now wishes to rejoin Nova Roma, wishes to be classed as assidui, the Chief Financial Officer (CFO) of Nova Roma shall examine the assidui centuries to determine which class the citizen falls within based upon his/her Album Civium recorded total century points."
B. Section II shall be replaced by the following wording: "The tax rate the citizen in the Capite censi, or the person rejoining Nova Roma, shall be required to pay for the tax year in which he/she is moved to assidui status is equal to the amount specified in Section XVI of the SENATUS CONSULTUM ON THE PROCESS FOR SETTING THE NOVA ROMAN ANNUAL TAX RATE."
C. Section III shall be replaced by the following wording: "A person who previously resigned Nova Roman citizenship and now wishes to rejoin Nova Roma shall pay in addition to the amount set out at Section II of this Senatus consultum, an administrative fee of $100 (one hundred dollars) USD."
D. Section IV shall be added with the following wording: "Any amount owing under any previous payment arrangement, as per XVIII of the SENATUS CONSULTUM ON THE PROCESS FOR SETTING THE NOVA ROMAN ANNUAL TAX RATE, that remains outstanding and unpaid by the citizen wishing to move from the Capite censi to assidui status, or a person rejoining Nova Roma wishing to move to assidui status, must be paid in full, in addition to any amount owing under previous sections of this Senatus consultum, before assidui status can be granted."
E. Section V shall be added with the following wording: "A citizen who failed to pay the annual tax for his/her class for the tax year immediately prior to the tax year in which he/she requests to make, or makes, a tax payment, but as a result of such failure has not yet been moved to the Capite censi by the Censors, shall be assessed for tax in the same manner as a member of the Capite censi and therefore shall have his/her tax assessed and levied under the process described in Section B above."


Result

Vote Result
Uti rogas 10
Antiquo 4
Abstineo 0
Passed


Individual votes

Initials Vote Comments
DeIPI Uti rogas
LCSF Uti rogas
CnIC Uti rogas
TIS Uti rogas
PACP Antiquo
QFM Uti rogas
PUSV Uti rogas "Some "late fee" seems reasonable. Many of the groups to which I belong have some penalty attached for tardiness in paying dues, whether monetary or reduced ability to participate."
StaCVIA Uti rogas
CTVG Antiquo
MPC Antiquo "Given the Byzantine process for returning to Nova Roma citizenship, I find the idea of penalties or ‘administrative fees’ absurd. There is no administrative burden to justify such a fee; this is just a means to penalize people."
MCGG Uti rogas
CPD Antiquo
CMCV Uti rogas
QSP Uti rogas



Session Voting Summary Results by Senator

A visual summary of the votes cast by each Senator:

Initials Item I Item II Item III Item IV.A Item IV.B Item V
DeIPI I II III IV.A IV.B V
LCSF I II III IV.A IV.B V
CnIC I II III IV.A IV.B V
TIS I II III IV.A IV.B V
PACP I II III IV.A IV.B V
PUSV I II III IV.A IV.B V
QFM I II III IV.A IV.B V
StaCVIA I II III IV.A IV.B V
CTVG I II III IV.A IV.B V
MPC I II III IV.A IV.B V
MCGG I II III IV.A IV.B V
CPD I II III IV.A IV.B V
CMCV I II III IV.A IV.B V
QSP I II III IV.A IV.B V
Legend: Green - Uti rogas (Yes), Red - Antiquo (No), Yellow - Abstineo (Abstain)



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